Vegetative Plants (Metrc Manual)

The vegetative state is the second part of the growth cycle captured in  the Metrc system. A vegging plant becomes a flowering plant when the light cycle changes to 12 hours on 12 hours off.

The Vegetative Plants phase in Metrc is captured with the following 5 functions:

  1. Assign Tags button. Assign Tags button is used to assign a Plant Tag number to a plant that did not get one assigned to it previously.
  2. Replace Tag button. Replace Tag button is used to replace a Damaged or Destroyed RFID tag. This is not a very common practice since the RFID tags are created to be very durable.
  3. Change Room button. The Change Room button is used when you are moving plants from one room to another.
  4. Change Growth Phase button. The Change Growth Phase button is used to change the growth phase and/or the room of a plant during the growth process.
  5. Destroy Plants button. Destroy Plants button is used to destroy a plant when the plant is no longer viable.
  6. Changes by Room button. Changes by Room button is used to make changes to all of the plants in an entire room at one time.
  7. Record Additives button. Record Additives button is where you will record the additives used on plants or rooms of plants. Additives would include fertilizer, pesticide or other.
  8. Create Plantings button. Create Plantings button will allow you to create a planting of a clone or a seed from a vegetative plant
  9. Manicur Plants button. Manicure Plants button is used to create a manicure batch when trimming from vegetative plants in anticipation of selling or processing the product being trimmed off of the plant. If product is being trimmed off of a vegetative plant in anticipation of wasting it, that does not get reported in Metrc; it gets reported in the waste log that is located at the OPC/Producer.

Each of the tabs shown above have specific features and functions and have been broken down individually for easier access and review. 

Assign Tags - Vegetative

It is possible, although not recommended, to move plants into metrc without having tags assigned to them. In this case, tags can be assigned in the Veg or Flowering phase. The first step in assigning tags is to locate the plants that have not had tags assigned to them. To locate the plants, you can sort all of the plants in the ID field by ascending or descending order and the plants with no ID numbers will appear first.

You can select 1 plant at a time or select multiple plants by using the control or shift keys and select with your mouse. By choosing the assign tags button, the assign tags form below will appear.

  1. Plant Count. The exact amount of tags required is auto populated to match all the unassign tags. You cannot just assigned some of the tags. The system will only let you assign all the tags at the same time providing you have enough tag numbers available.
  2. Tags Count. This automatically will count the number of tags you will need and have been selected on the started and ending tag fields.  This autocalculates for you.
  3. Starting Tag ID. Enter the ID of the first tag you wish to use. 
  4. Ending Tag. The ending tag ID number will auto-populate in sequential numeric order, depending on the plants count field entry.
  5. Tag Date. Select today's date or enter the date manually. 
  6. Assign Tag button. Click the assign tags button to save your entries and exit the screen.

Replace Plants Tag - Vegetative

In the event that an ID tag has become lost or misplaced, a tag can be replaced providing a new ID number for that plant. The following form needs to be completed. 

  1. Plant. Select the plant ID number from the drop down, for the plant tag you wish to replace (original ID).
  2. New Tag. Select the next available NEW plant tag id number from the drop down menu.
  3. Replace Date. Enter the date you are replacing the plant tag with a new tag.
  4. Replace Tags button. Click this button to save the entries and assign the new plant tag number to the plant.  Therefore, the old plant ID number is no longer valid.

Remember:

  • Replacing a tag should be a rare event
  • When you replace a tag that tag will no longer be shown in your system. 

Change Room - Vegetative

The change room feature allows you to move plants from one room to another. Plants can be moved one at a time or in multiples. 

To select multiple plants, you can use the control (Cmd button on a Mac) or shift buttons on your computer in conjunction with your mouse to highlight all of the plants you would like to move. Simply hold down the control key (Cmd key on Mac) and select the individual plants or hold down the shift key and select the beginning and ending plant and your left mouse key to choose the plants you would like to move. The highlighted plants will be shown in orange. See picture below. 

When you select multiple plants, the change room form will add multiple fields. Metrc will allow you to apply single attributes to multiple plants. In the change room area the New Room and Move Date can be selected one time and applied to all of the plants in the list. See picture below. 

This example shows two plants being moved, you may however choose as many plants as you like. 

  1. New Room. New Room is used to select the new room for the plant(s). Use the drop down to select available rooms (locations) to move the plant(s) to. After selecting the new room, select the apply button to add the new room to all plants in the list.  
  2. Move Date. Enter the date the plants were/ are being moved. After selecting the new date, select the apply button to add the date to all plants in the list.  
  3. Plant ID. The plant ID number will be populated in sequential order from the orange highlighted list the user initially selected.
  4. Perform Move button. Click this button to save your entry and move the plant(s).

If you choose to select a single plant, you can simply select the Change Room Button on the far right end of the page. See picture below:

When you select the change room button, the following form will open.

Complete the information for all of the plants in the form just as you would have for a multiple move shown in the first example. 

 

Remember:

  • In order to use the template for multiple plants, you must highlight them in orange in the plants screen before selecting the change room button.
  • You can still add or remove plants to the list by using the Blue Add (+) or Minus (-) buttons. 
  • You can still move plants back to the original phase if you have made an error. 
  • Changing large numbers of plants may still be faster with the change by room feature. 

Change Growth Phase - Vegetative

The Change Growth Phase feature allows you to change the Growth phase of plants from one phase to another. Plants can be changed one at a time or in multiples. 

To select multiple plants, you can use the control or shift buttons on your computer in conjunction with your mouse to highlight all of the plants you would like to move. Simply hold down the control key and select the individual plants or hold down the shift key and select the beginning and ending plant while using the left mouse key. This will select the plants you would like to move. See picture below. 

After highlighting the plants, use your mouse to select the change growth phase button and the Change Growth Phase form below will open. 

This example shows two plants being moved, you may, however, choose as many plants as you like. 

  1. New Phase. Select the phase the plant is moving to.  After selecting the new phase, select the green checkmark button to add the new phase to all plants in the list.  
  2. New Room. Select the room the plant will be moving to in its new phase.  After selecting the new room, select the green checkmark button to add the new room to all plants in the list. This is optional, if the plants are not moving rooms or if the plants are moving to different rooms you can choose not to use this function.   
  3. Growth Date. Enter the date that the plant(s) changed to the new Growth Phase. After selecting the date, select the green checkmark button to add the date to all plants in the list. 
  4. Plant ID. The plant ID number will be populated in sequential order from the orange highlighted list the user initially selected.
  5. Replace Tag. The plant tag can be replaced at this phase if the tag was lost or misplaced during the change or move process.  
  6. Change Phase button. Click this button to save your entries and selections, to change the phase of the plant(s).

To Change the Growth Phase of a single plant, select the Change Growth Phase Button on the far right side of the page. See picture below: 

When you select the Change Growth Phase button, the following form will open.

Complete the information for all of the plants in the form just as you would have for multiple plants shown in the beginning example above. 

 

Remember:

  • In order to use the template for multiple plants, you must highlight them in orange in the plants screen before selecting the change room button.
  • You can still add or remove plants to the list by using the Blue Add (+) or Minus (-) buttons. 
  • You can still move plants back to the original phase if you have made an error. 
  • Changing large numbers of plants may still be faster with the change by room feature. 

Destroy Plants - Vegetative

Plants are subject to failure at each stage of the growth cycle. The following form provides the user with a way to destroy plants that have not survived.

  1. Destroy Date. Metrc will allow you to apply the date to multiple plants. Enter the date into the Destroy Date field either manually or select today and metrc will enter the date on your computer. After the date is entered, select the green checkmark button and the date will be applied to all of the selected plants.  
  2. Plant ID. The plant ID number shows the plant that will be destroyed. 
  3. Destroy Date. If you choose not to use the green apply function shown in item 1, you can enter the dates for the plants manually or select the today button.
  4. Destroy Plants button. Once all of the information has been entered and verified, select the green Destroy Plants button which will execute the transaction. 

Remember:

  • Make sure you are destroying the correct plant, once a plant is destroyed it cannot be brought back.  
  • You should always verify your plant count against the rules to make sure a facility is in compliance with the regulations. 
  • The destroy plants feature can be used as many times as required. The destroy plants feature is not limited to one time. 

Changes by Room - Vegetative

The most efficient way to move a large number of plants is to use the Changes By Room feature. The Changes by Room feature allows a user to change large numbers of plants by room or by phase without having to enter individual plant information. This will require the user to utilize the Changes by Room button in conjunction with a Room. To use this function to its maximum capability, it may require the user to add or modify the Rooms they have already created.   

In many facilities, a room may have multiple groups of plants. It is acceptable in metrc to sub divide a room into multiple sections to match what is being grown in that room. For example: Veg. Room Section 1, Veg. Room Section 2, Veg. Room Section 3 etc.  

By utilizing this style of room layout, a user may use the Change by Room feature to move large groups of plants simultaneously without having to input information for each plant. 

Keep in mind that the room can stay the same while only changing the phase of the sections of plants in that room. After the rooms have been mapped out accordingly, it is a simple task to perform the new room or new phase function. Simply launch the form in the changes by room feature and select the perform change function. For more information see moving plant section.  

  1. Changes by Room. This screen allows you to make room, phase or both room and phase changes of plants contained in a room (location).  You can move a whole room at a time from this screen.
  2. Change Date. Select the date you made the changes to the plants in the room.
  3. New Room. The New Room menu will allow you to choose the room or section the plants will be changing to without having to enter individual plant information. 
  4. New Phase. The New Phase menu will allow you to choose the phase the room or section will be changing to without having to enter individual plant information. 
  5. Perform Changes button. Select the Perform Changes button to save your data and execute the change.

For small numbers of plants that are not ready to move but are contained inside larger groups:

 

In the event some plants are not ready to move to the next phase or change rooms, it is still possible to utilize this feature for efficiency. By performing the Changes by Room function, the user can move all of the plants to the desired phase or location and then select the plants that are not ready to move or change phase utilizing the single plant option. The plants that were not ready to move can simply be moved back to the appropriate phase. Utilizing this technique may provide a more efficient way of handling plants than utilizing the control, shift or single plant move functions.

 

Remember:

  • You can move plants using the shift or control buttons (see moving plants for more details).
  • Rooms can be added or changed as the need arises, there is no limit on how many rooms you have, the names or how often they are changed or edited. 
  • A bar-code scanner may be useful in moving small numbers of plants to ensure the correct plant ID is being selected. 

Record Additives - Vegetative

 

This area in Metrc is where additives like fertilizer, pesticides and other additives are recorded by plant. Additives may be recorded by room in the Additives Tab. Please see the State's rules and regulations as to whether additives are required to be entered into Metrc. 

  1. Type. Type is a drop down menu that will allow you to select the type of additive used on the plant. Fertilizer, Pesticide and other are available to use. 
  2. Product Name Field. Product Name Field is where the name of the product used on the plant will be entered.
  3. EPA Reg. No. EPA Reg. No. is where the EPA regulation number of the additive will be entered. 
  4. Supplier. Supplier is where the additive was purchased. (Wholesale distributor, Warehouse, COOP, etc.)
  5. Appl. Device. Application Device is used to describe the type of Application Device that was used to distribute the Additive on the plants (spray bottle, fine mist, nozzle, measured scoop, etc.)
  6. Total Amount. Total Amount is used to describe the total amount of the Additive that was used.
  7. Date Applied. Date Applied is used to show exactly what date that the Additive was used on the plant. 
  8. Active Ingredients. Active Ingredient identifies the active ingredient in the additive. Multiple active ingredients can be added. This is the active ingredient listed on the product being applied and the concentration percentage. Active Ingredients will be stored once they are entered so that active ingredient will show on the dropdown list when logging future additives. The plus sign will allow you to add more active ingredients. 
  9. Plants Aapplied To. Plants Applied to identifies the plant or plants that the additive is being applied to. The plus sign will allow you to add more plants to the list. 

Create Plantings - Vegetative

 

Create Plantings is where cuttings or seeds can be created from a plant in Metrc. Please check the States rules and regulations as to whether using the create plantings is required. 

 

  1. Plant Field. Plant Field is where the plant tag ID will be entered that the cutting or seed is coming from. You may use the magnifying glass to see the list of plants available. 
  2. Group Name. Group Name will auto-populate with the plant tag ID however it is able to be edited into a Group Name that is needed, if you do not wish to use the plant tag ID. 
  3. Plant Type. Plant type is where clone or seed will need to be selected. 
  4. Plant Count. Plant Count is where you will explain how many cuttings or seeds were taken from the plant. 
  5. Strain Field. Strain Field is where you will specify the strain of the cutting or seeds that were taken from the plant. You may use the magnifying glass to see the available strains to choose from. 
  6. Planting Date. Planting date is the date the cutting or seed was taken from the plant. You may use the today button to display today's date. 
  7. Create Plantings. Clicking the create plantings button will create the new batch for the cuttings or seeds taken from the plant.

Manicure Plants - Vegetative

 

The Manicure plant process is designed for a business that may remove parts of a plant before harvest with the intention of selling or processing what was removed. To be clear, this is before the primary harvest. The manicure process could also be used if a usable or sellable part of the plant was broken off prior to harvest. The manicure plants feature is not used for waste reporting when all that is being trimmed off of the plant is waste. That waste gets reported into the OPC/Producer waste log located at the OPC/Producer facility. Manicuring a plant can be done for single or multiple plants. 

To Manicure Multiple Plants select the plants by using the control or shift buttons on your computer in conjunction with your mouse to highlight all of the plants you would like to Manicure. Simply hold down the control or the shift key and the left button on your mouse to select desired plants as shown in the figure below. 

After highlighting the plants use your mouse to select the Manicure Plants button and the Manicure Plants form below will open. 

This example shows two plants in a Manicure Harvest, you may however choose as many plants as needed. 

  1. Harvest Name. You may name your Manicure batch by any name, or the system will assign one for you. All Manicure batches are required to have a name. After entering the Manicure Name, select the green checkmark to add the name to all plants in the list.  It is suggested that you use the strain name and manicure date in the Manicure batch name.
  2. Plant ID.  The plant ID number will be populated in sequential order from the orange highlighted list the user initially selected.
  3. Unit of Measure. Enter the unit of measure from the drop down list. After selecting the Unit of Measure select the green checkmark to add the Unit of Measure to all plants in the list.  
  4. Location. Select the location where the Manicure Harvest is taking place. After selecting the Location select the green checkmark to add the location to all plants in the list.  
  5. Manicure Date. Select the date of the Manicure Harvest.  After selecting the date select the green checkmark to add date to all plants in the list.  
  6. Manicure Weight. Enter the weight of the manicure removed from the "pre-harvest" plant. You will have to add the weight for each individual plant in the list. 
  7. Manicure Plants button. Select the Manicure Plants button to create the Manicure Batch and save entries and exit.

To create a single plant Manicure Harvest select Manicure button on the right side of the page. See picture below: 

When you select the Manicure Plants button the following form will open.

Complete the information for all of the plants in the form just as you would have for a multiple Manicure Plants harvest shown in the beginning example above. 

 

Remember

  • In order to use the template for multiple plants you must highlight them in orange in the plants screen before selecting the Manicure Plants button.
  • It is not required to use all of the apply features, you may choose to use only in certain areas. For instance a user may choose only the harvest name and date but not the unit of measure or room.    
  • When you choose the apply button it will add that information to every plant in the list, so make sure you have chosen only the plants you wish to manicure. 
  • You can still add or remove plants to the list by using the Blue Add (+) or Minus (-) buttons. 
  • You will still need to enter all of the manicure weights for each individual plant.
  • After you have selected the Manicure Plants button that manicure batch name cannot be changed or altered. If you have forgotten to add a plant, you can create a new manicure batch with the same name. By using the same name, all newly harvested plants will go into the existing batch until 12 am EST.  • Manicure is not a waste process. 
  • If you remove a part of the plant prior to harvest with the intent to sell or process it, you will use the manicure feature.
  • If a piece of usable material falls off a plant you can use this feature. 


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