Tags (Metrc Manual)

Exhibit 27 shows the Metrc life cycle from cultivation to sale. The Metrc software system is based on this process.

Tag Orders

There are two different types of tags, plant tags and package tags. Tags are used to track plants and packages through the cultivation to sale life cycle. The license type determines which tags can be ordered. Only Cultivators and Microbusinesses can order plant tags. 

Additional notes about tag ordering:

  • Tags are ordered from the Metrc Admin function.
  • There is no direct charge to the licensee for the tag order.
  • The number of tags ordered cannot exceed the limits imposed by the State.
  • Only physical addresses can be used to ship tag orders (P.O. boxes cannot be used).
  • Tags will be sent by United Parcel Service (UPS) ground shipping.

New Tag Order

The Account Manager, or any user with sufficient permission, can access the New Tag Order page by selecting the Tag Orders option from the Admin menu in the top navigation bar.

Ordering plant and package tags using New Tag Order shown in Exhibit 28 is a simple process; however, it is very important to pay close attention when placing an order.

NOTE: Metrc tags are custom printed for each facility and cannot be cancelled once they have been ordered. Be sure orders are placed for the correct facility, amount, and type of tags required.

  1. Facility License Name and Number. This field is auto-populated showing the facility that is currently ordering tags.
  2. Physical Address. This field is auto-populated with the facility address on file with the State of California.
  3. Plant Tag Amount/Maximum. Enter the number of plant tags being ordered. The maximum amount that can be ordered, based on license type and current tag inventory, is also shown. Only Cultivators and Microbusinesses can order plant tags.
  4. Package Tag Amount/Maximum. Enter the number of package tags being ordered. The maximum amount that can be ordered, based on license type and current tag inventory, is also shown.
  5. Contact Name. This field is auto-populated with the name of the Metrc user who is ordering the tags.
  6. Phone Number. This field is auto-populated with the phone number of the facility on file with the State of California.
  7. Facility Button. Select this button to auto-populate the shipping address from the physical facility address on file with the State of California.
  8. Shipping Address. Use these fields to enter a different address from the physical address noted in the Order Details (this field is auto-populated when the Facility button above is selected).
  9. Notes Area. This field provides important information regarding tag orders for all facilities.
  10. Place Order Button. Select this button to place the tag order for a specific facility.
  11. Cancel Button. Select this button to exit the page without saving any data.

Receiving Tags into Metrc

A facility will not automatically receive the tag IDs into its system immediately after placing an order. Once the ordered tags are physically shipped, the tag ID numbers will then become available in Metrc. When the tag’s ID numbers are available, a user can see the Receive button visible in the tag order page. This is a security feature to prevent the tags from becoming diverted or used by anyone other than the licensee who ordered the tags. When the tags are received, select the Receive button to receive them. The Receive function will populate ID numbers into that facility's Metrc account. 

 

NOTE: Do not receive the tags in Metrc until they are physically received.

  1. Received Button. Select this button to populate tag ID numbers into the Metrc account for that facility. Once the tags have been shipped, the Receive button will be visible on the right side of the page that corresponds to the order number. Selecting the Receive displays a confirmation prompt, as shown in Exhibit 30.

Monitor Tag Inventory

The Account Manager, or any user with sufficient permission, can monitor the tag inventory on the Tags page accessed from the Admin menu in the top navigation bar.

Tags in the facility inventory are categorized as Available, Used and Voided.

Available Tags

Available Tags such as those shown in Exhibit 31 are those that are assigned to the facility but have not yet been associated to an immature plant lot, flowering plant or package.

  1. Tag. The unique identification number (UID) printed on the physical tag. 
  2. Type. This is an indicator of the type of product to be tagged. The tag Types are Plant and Package.
  3. Status. The status for tags on the Available tab should be listed as either Commissioned or Received. Commissioned means the tags have been generated and associated to the facility by Metrc but have not been Received by the facility.
  4. Commissioned. Contains the date/time the tags were generated and associated to the facility by Metrc.
  5. Void Button. Select this button to record lost or damaged tags that have never been associated to a plant or package. When this button is selected, a prompt such as the one shown in Exhibit 32 displays for the user to confirm the action.

Used Tags

Used Tags are those that are assigned to the facility and have been associated with an immature plant lot, flowering plant or package, as shown in Exhibit 33.

  1. Tag. The unique identification number (UID) printed on the physical tag.
  2. Type. This is an indicator of the type of product to be tagged. The tag Types are Plant and Package.
  3. Status. The status of the tags on the Used tab.
  4. Commissioned. This field contains the date/time the tags were generated and associated with the facility by Metrc.
  5. Used. This field contains the date/time the tags were associated to an immature plant lot, flowering plant or package.
  6. Detached. This field contains the date/time a tag was replaced by another tag.

Voided Tags

Voided Tags are those that are assigned to the facility, but have never been associated to an immature plant lot, flowering plant, or package, and have been voided by the Account Manager, or employee with tag permissions, due to loss or damage, as shown in Exhibit 34.

  1. Tag. This is the unique identification number (UID) printed on the physical tag.
  2. Type. This is an indicator of the type of product to be tagged. The tag Types are Plant and Package.            
  3. Status. The status of the tags on the Voided tab should be listed as Voided.
  4. Commissioned. This field contains the date/time the tags were generated and associated with the facility by Metrc.


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